Drive Optimal Results from Your SAP Ariba Solutions

Tap this Free Series of Best-Practice Webinars

Get the most out of your SAP Ariba solutions by tuning into these best-practice webinars. Learn all about the tools at your disposal that can help make your job easier and boost your productivity.  Share these with your colleagues, especially the newest members of your team to bring them up to speed. And bookmark this page, as we’ll add new recordings each month. These webinars cover topics in...

Each recording is in English. If there are any prerequisites, you'll find them listed once you click on a webinar title in the tables below.


Contract Management

Amendment Methods

In this session, we will examine the different approaches to handling amendments in the system, the pros and cons to each method, and how to start configuring the chosen method of amending.

Amendment Processing and Advanced Approvals

Contracts are living documents that often need amendments during their term. At the same time, getting approvals seems to be either a simple or highly complex process. Let’s talk about the different approaches to contract amendments and the options that exist for setting up advanced, often complex approval processes.

An Introduction to the Clause Library

Many customers have questions about the Clause Library. Like, how can I use it? What are the benefits? Do I need assembled documents to use it? In this session, we will take a look at the benefits of using a clause library and demonstrate how it can be configured and used.

Contract Tasks: A User's Perspective

For users wanting to gain a deeper understanding of managing tasks within the contract workspace, this session reviews how to identify the task you’re working with and the steps to manage the various types to completion.

Contract Template Admin Tasks

Learn some best practices for editing and maintaining your contract templates. Learn about different task types and when it’s appropriate to use each one. 

Contract Template Admin: Conditions

Check out this discussion on editing and maintaining your contract templates and how to best use and manage conditions in your contract workspace.

Contract Template Admin: Overview, Documents, and Team

Gain a better understanding of the overview section when working in a contract template while also learning a few best practices for using documents and managing them within the contract workspace.

Contracts Reporting Overview

Your contract management system is in place, now learn to create and run some of the more common (and useful) reports.

Creating a Contract Request

Learn all about the contract request process, including why you’d use a contract request, how to create a contract request, which users can utilize the process (the permissions needed), and how contract requests work.

Creating a Contract Workspace

Dig into creating a contract workspace in the Ariba Contracts solution. Tailor-made for those who don’t have experience working with the solution, this session works in conjunction with Managing a Contract Workspace.

Loading Legacy Contracts

This session will teach you how to prepare and load existing contracts into your Ariba solution as well as what additional tasks and approvals are needed when amending them and options for setting up more complex approvals.

Managing a Contract Workspace

Learn the ins and outs of managing a contract workspace throughout its entire lifecycle in the Ariba Contracts solution. Topics include best practices for locating existing contracts in Ariba, amending contracts, amendment types and when to use each one, and more.

Preparing a Main Agreement

This session will cover the first two steps in preparing your main agreement. We’ll talk about standard styles, how to treat some exceptions, and some best practices.

Preparing the Assembled Document, Session 2: Bookmarks

In this session about bookmarks, you’ll learn about standard bookmarks, how to treat some exceptions, and some additional best practices.

Preparing the Assembled Document, Session 3: Loading into Ariba and Document Properties

Learn more about loading an assembled document into Ariba. We’ll talk about correcting errors, setting up styles, and document properties.

Preparing the Assembled Document, Session 4: Conditional Clauses and Other Topics

Learn about clause-level conditions and linkages to the clause library. We also cover editing the assembled document in the workspace.

Using Contract Requests as a Front Door for Purchase Requests

In this session, we demonstrate how you can use your contract request as a means of collecting and managing purchase requests for your organization. Other topics include establishing a formal process for collecting purchase requests; sourcing a contract; and negotiating contracts with incumbent vendors.

Using E-Signature

This introduction to SAP Ariba’s electronic signature capabilities will provide an overview of e-signature provider configuration, Ariba configuration, the signature task, punch through to the provider’s web site to send the document, and paper signature.  Also discussed is the new functionality for both DocuSign and EchoSign.

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Downstream Administration and General Topics

Introduction to SAP Ariba Spot Buy

Learn best practices for deploying Ariba Spot Buy, a tool for managing your non-contracted spend. It’s available to customers who have licensed our procure-to-pay or procurement content solutions.

New Features in Recent Releases – September 2016

Learn about several new features for downstream including Reassigning Users and Demand Aggregation / Aggregated Requisitions.  

Reporting Overview: Running and Creating Reports

Learn how to run some of the common prepackaged reports that are useful for all downstream solutions. You’ll also learn how to create a basic report. Additional topics include creating an analytical report; saving reports and adding them to your dashboard; and emailing and scheduling reports.

Suite Integration Concepts

Learn about the integration between SAP Ariba's upstream and downstream products, including: the difference between an integrated realm and a not-integrated realm; how pricing terms are used in sourcing, contracts, and contract compliance; the creation of the downstream contract request; and downstream approvals.

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Advanced Event Format: Conditional Content, Alternative Bidding, and Transformation

Consider this a tips-and-tricks session to make your sourcing event work better. Learn how to recreate alternatives to get better pricing from your suppliers and what that will look like once you have all supplier responses. You’ll also learn how to add components that are not visible to suppliers but roll up to give you a total cost.

Building an RFP, Session 1

No experience using Ariba Sourcing solutions? No problem, because in this session you’ll learn to create a sourcing event with ease.

Building an RFP, Session 2

Let’s talk creating events in the Ariba Sourcing solution! Topics include reviewing the monitoring screen tabs; a review of supplier-side functionality and submitting responses as suppliers; extracting RFP information, and creating a manual award.

Creating a Contract from a Sourcing Award

Have you struggled with creating a contract right from Ariba Sourcing, after choosing your supplier? In this session, you’ll learn the steps for configuring and seamlessly executing your contract with a supplier to whom you’re awarding a project.


This is an introduction to the functions available in the Sourcing Optimization tool. You’ll see how some of the most commonly used optimization scenarios are created. You’ll also learn some tips and tricks for setting up your event and achieving your optimization goals.

Reverse Auctions: Auction Tactics

This discussion covers strategies you can use to derive best results from your auctions and drive supplier participation. To help, we include a mock auction from both the buyer’s and supplier’s perspective in the Ariba Sourcing solution.

Reverse Auction Demo

In this recorded session, we run a demo of a live reverse auction to show you the buyer and supplier perspectives while providing best practices, tips, and tricks. 

Scoring in Ariba Sourcing

To make good sourcing award decisions, you need to determine the criteria and evaluation standards for non-price elements in your sourcing event. This session is designed to show you the best ways to use RFP-scoring functionality

Sourcing Requests

In this session, we take a look at sourcing requests, especially as they relate to the 14s Sourcing release. Topics include facilitating users who do not have permission, how users without permission can record their requirements in a sourcing request, and how a sourcing manager can create a project based on the information provided.

Standard Sourcing Templates 101

When creating an event, users often wonder which sourcing template is best suited for their needs. Learn the differences between all those out-of-the-box templates and how to make better decisions on which template to use and when.

Supervisor Chain Rules and Financial Approvals

In this session, we’ll go over all things pertaining to the Supervisor Approval Flow feature, a function that allows a user’s supervisor to be added to approval flows for a user project field. 

Using a Savings Form - Best Practices

You’ve heard about savings forms, but what are they, why use them and how do they work? This best-practices webinar will provide some practical guidance for creating, using, and reporting with them.

Utilizing Ariba Discovery to Connect with New Suppliers

Learn the capabilities of Ariba Discovery. Watch this recording for a clear understanding of the solution’s functionality and value. 

Working with Custom Offline Response Sheet

Get introduced to the custom offline response sheet within a sourcing event and learn what it takes to create a custom sheet and collect and review bids submitted in this format.

Working with Full Sourcing Projects

Dig into full project functionality in Ariba Sourcing. Here we take a look at some reasons why you should be using full sourcing projects as well as some best practices on how such projects should be used.

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Supplier Information and Performance Management

Creating an SPM Project

During this introduction to the basics of creating an SPM project within the Ariba system, you’ll learn the steps of creation, how to get a basic review of your project, and what goes into preparing and running that all-important first phase.

Developing and Maintaining the Supplier Profile Questionnaire

In this webinar, we’ll look at ways to create content in the supplier profile questionnaire and some ways the data can be maintained.

SIPM Reporting

In this webinar we will review some popular and useful reports for the SIPM module, including the survey participation report.

SIPM Survey – Expanded Uses

We all know how to use SPM for standard supplier quarterly reviews.  SPM can be used in other ways as well – supplier skills and risk assessment are two.  There are other uses for the survey and scorecard functionality as strictly internal processes.

SPM Project Template: Advanced Features

Delve into the advanced features of SPM project creation, including using reports as a KPI source, considering the voice of the supplier in the scorecard and survey, utilizing conditional survey questions, and setting surveys for automatic publication.

Supplier Qualification Projects

In this session, we’ll go over the basics of this new project type that’s part of the SIM Module. Topics include qualifying buyers for a specific activity; the supplier qualification process; and economic, environmental, and social responsibility standards for suppliers.

Supplier Registration Approval Enhancements

Learn the ins and outs of the Resubmit for Approval process along with updates made to the feature. Learn how to provide additional information as a supplier, customize project email templates for approving and rejecting suppliers, use the created-by field in the supplier organization profile page.

Supplier Management Best Practices

There are many parts of the Ariba tool that can be used to manage suppliers and supplier registration. This webinar discusses supplier management in complex environments.

Supplier Registration Best Practices

Getting your suppliers registered in Ariba smoothly is integral to getting suppliers to participate in using SAP Ariba solutions. This session discusses various ways to create suppliers in your system.

Surveys and Scorecards: Mapping of KPIs

For users administering and maintaining SPM templates, this in-depth session looks at creating master KPIs in the library and mapping survey sections or questions to KPIs in the scorecard.

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Upstream Administration and General Topics

Accessing and Using the New Help Center

Learn all about the support resources available to you through the new help center. 

Administration Workshop

In this webinar, you will learn how to use some of the most popular and powerful administrator tools. This will include setting administrative permissions; data imports and exports; updating templates for emails; mass edit and mass delete projects; and managing enumerations for your field drop-down values.

All About Conditions

Learn how to best create, use, and manage conditions in templates for all project types. This session also covers conditions based on header fields and conditions based on questions. You’ll also learn how conditions are used in the SPQ. This webinar is for users who have the role of administering and maintaining templates or the SPQ. Additional topics include: an overview of conditions; how to create conditions; assigning conditions to template elements; testing conditions; and conditions on the SPQ.

An Introduction to D-Forms

What are d-forms and how are they useful to your organization? We will discuss the multiple uses of the d-form and how they fit into the rest of configuration for contracts, supplier information and performance management, and sourcing.

An Introduction to the New User Interface

Since the release of the new user interface, many customers are loving the new look, but some are shying away from the unknown. Let's dive into the minor changes and how to navigate the new user interface to get you more comfortable.

Approvals and Approval Flow

You’ll see requests for approval for different reasons and in different situations. These approvals can range from the simple to the highly complex. In this session, we will examine some options for setting up more complex approvals.

Creating Custom User Groups and Managing User Groups

Group management is an important part of successfully using Ariba Solutions, but sometimes the process isn’t fully understood. No worries though, as there are some tips and tricks here.

Managing Users and Monitoring Licenses

Do you fully understand how to manage your user licenses? Do your users have the right permissions in the Ariba solutions to do their jobs correctly? Do you fully understand the difference between a user license and team member license, and when to use each one? User management is an important part of using the Ariba solutions successfully, and in this session, you will learn tips and tricks for tracking and managing your users better.

New Features in Recent Releases - November 2015

In this session we will cover three features which involve more supplier fields (SPQ fields and profile fields) in Assembled Documents; more supplier fields in the Supplier Chooser; and the Mass Deleting Project feature.

New Features in Recent Releases - July 2016

Let’s review some of the new features from recent service packs and releases. You’ll learn about the approval fact table; supplier fields (and SPQ) in assembled documents, as well as other new features.

Suite Integration Concepts

Learn about the integration between SAP Ariba's upstream and downstream products, including: the difference between an integrated realm and a not-integrated realm; how pricing terms are used in sourcing, contracts, and contract compliance; the creation of the downstream contract request; and downstream approvals.

Supervisor Chain Rules and Financial Approvals

In this session, we’ll go over all things pertaining to the Supervisor Approval Flow feature, a function that allows a user’s supervisor to be added to approval flows for a user project field. 

Teams, Access Control, and Team Member Rules 

The teams tab of your template and project is what you use to set up who will participate in and view your project. The way you configure it determines what team members can do. Learn about the configuration of the teams tab and some useful tips on setting up a team member rules file. You’ll also learn how to make automatic assignments to the teams tab.

Three Popular Administrative Features: Dashboard Templates, Mass Editor, and Enumerations

Learn how to use three of the most popular and powerful administrator tools. Topics include how to find and update the templates used for originating system emails; how to use the mass editor to update data; and how to change field drop-down values using the enumeration file.

Using the Team Member Rules File

The Team Member Rules File can be a powerful tool for your project. Here, we review some of the most common reasons why you’d want to use this functionality. By session’s end, you’ll know how to build a file, test a file and maintain a file.

Working with Notifications

SAP Ariba’s solutions are powerful and dynamic. They have many ways to notify you when things are happening. But some of these may be unwanted or unneeded. In this session, you will learn how notifications work best for both the overall profile and within a project or workspace.

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Learn More

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