Technology Requirements

For the Basics, You Just Need a Web Browser and the Internet

The technology required to exchange purchase orders and invoices with customers over Ariba Network is minimal. All you need is a device with which to access the Internet, like a desktop computer or mobile device. Once your account is open and you have an Ariba Network profile, you simply open your favorite web browser and log in to Ariba to conduct business.

If You Transact a Lot, Integration Is the Way to Go

If you need to transact business with a lot of customers on Ariba Network, you’ll find it most efficient if you integrate your transaction processing systems with the network. It's optional, but it will go a long way in helping you automate and streamline your business commerce transactions.

Simply put, electronic integration is automatic, two-way communication between your business applications and your customer’s, via Ariba Network. When your systems are integrated with the network:

  • Your customer’s purchase orders automatically appear in your order processing system
  • Your customer automatically receives a ship notice when you send an order
  • Your accounts receivable system sends invoices automatically to your customer’s accounts payable system

 

The Benefits

It’s easy to imagine the benefits your company can derive from transacting business this way. When you do, communications are:

  • Faster
  • Forty-five to sixty percent more accurate
  • Sixty to seventy-five percent less costly
  • More satisfying to your customers
  • More likely to help retain your customers

And when communications are faster and more accurate, you can receive payment faster. Suppliers who are electronically integrated with Ariba Network enjoy, on average, a 15-to-20 percent reduction in days sales outstanding.

There are other ways you can connect with your customers; for example, by establishing a direct, one-to-one electronic connection. But when you’re electronically integrated with Ariba Network:

  • It's much easier to connect with all of the large buying organizations on the network
  • In the event of a dispute, both you and your customer can log in and view the same document at the same time
  • You can access testing and debugging tools to test your catalogs, PunchOut site, and more
  • You get support for all the transaction types you and your customers may need

 

Ways to Integrate

If your organization has direct-connect capability, SAP Ariba can help you integrate with Ariba Network using one of the following methods.

Method

Best Option If...

cXML

  • High volume of transactions
  • Human readable data structure
  • Not already integrated
  • Existing integration capability

EDI

  • High volume of transactions
  • Existing EDI infrastructure

CSV

  • Invoices only
  • High volume of transactions
  • Lack infrastructure for cXML/EDI
  • Requires manual effort to upload to Ariba Network

 

Watch this Presentation

Click on the title, then click to advance the presentation.

                                           cXML Presentation

 

Additional Options for Platinum and Gold Subscribers

If you're a Platinum or Gold Ariba Network subscriber, transacting with a high number of customers on Ariba Network without your own infrastructure for integrating, you have access to additional integration resources that make it easier for SAP Ariba to adapt to your technology, including:

  • An Ariba Integration Connector, Powered by Dell Boomi, which enables quick connectivity to your back-end system so you can reduce manual work and serve your customers more efficiently
  • Integration services to maximize your success, including:
    • an Integration Express Consultation to ensure you and your customers are on the same page about the best ways to work together through Ariba Network
    • a Seller Integration Engagement that provides you with the technical expertise, guidance, and proven frameworks you need to automate your connection to Ariba Network

As part of the integration process, SAP Ariba will map out the system for processing purchase and change orders; order confirmations and cancellations; and invoices. We’ll also perform a comprehensive qualification of your technology and buyer-connection requirements to make sure we’ve identified any and all gaps. When we’re done, we’ll work with you to lay out the schedule for launching your integration project.

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