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Ariba Invoice Management

No matter how you’re handling invoices now, Ariba can help you achieve 100 percent digital processing, saving time, cutting costs, and ensuring compliance.

Go Touchless to Optimize Invoice Management

Invoice processing is a continuum, from all-paper and manual to fully digitized and automated. On one end, too much time, money, and frustration are involved in fixing errors, handling exceptions, and fielding supplier calls.

On the other end — let’s call it “smart invoicing” — invoices aren't touched. They're transmitted over the Ariba Network, and automatically matched and validated. On this end, suppliers correct errors before they reach you. They also access payment-status information themselves. Your payables are processed quickly, efficiently, and at much lower cost. Meanwhile, your AP staff is free to engage in more strategic activities, perhaps monitoring supplier performance and identifying early-payment discount opportunities. 

Your AP team operates somewhere in between. Paper invoices are probably scanned using OCR. Some electronic invoicing comes through EDI. But these processes fall short. They come with high operating costs and can't automatically detect errors and exceptions. They may get invoices to AP faster, but certainly not through AP faster.

Well, no matter where you’re operating in that continuum, no matter the format of your incoming invoices, no matter the systems you’re using, Ariba can help you digitize 100 percent of your invoices and move your AP operation closer to smart, electronic invoicing. To do so, we combine market-leading invoice management solutions with the world's largest business commerce network in a comprehensive, three-part strategy.

 

Invoice Management through Ariba: Capture, Comply, Settle

Capture:  Most scanning and OCR solution providers need you to receive an expensive, ongoing stream of paper invoices. Not Ariba Invoice Conversion Service. First we'll convert your paper invoices so you can digitally process them with your e-invoices in a single, touchless invoice stream. Then we’ll help you convert high-paper-volume suppliers to electronic invoicing to cut your costs.

Comply:  Ariba Invoice Professional is the user-friendly workflow solution specifically designed for AP. It’s pre-configured with best practices for invoice review, approval, and exception management. And its advanced 2-, 3-, and 4-way matching capabilities facilitate straight-through invoice processing while ensuring compliance — procedural, contractual, and legal, as well as the intricacies of VAT/tax.

Settle:  Once you’re managing e-invoicing through Ariba Network connections with your suppliers, with greater visibility and control, you’ll be able to settle payments using mutually beneficial, collaborative tools that optimize working capital while capturing more discounts.

 

The Closer You Get to Smart Invoicing, the More You'll Enjoy...

 

Faster Invoice Cycles

When you rid yourself of errors, exceptions, and payment-status calls, you can cut cycle time from an industry average of 23 days to five days or less.

Lower Costs

Eliminate not only in-house scanning, OCR software, mail room, and storage costs, but also 70 percent or more of related processing costs through touchless processing.

All-Supplier Enablement

Many of your suppliers are probably already enabled on the Ariba Network. The rest can be enabled using automated tools or by tapping Ariba’s expertise.

100% Digitization

Digitize and consolidate all invoices into a single, touchless stream, whether submitted on paper, electronically, or via a third-party service provider.

Real-time Visibility

With online dashboards, both buyers and sellers have visibility into approvals, discount opportunities, payments, rejected orders, and more.

Lower Supply Risk

Better visibility and collaboration reduces the risk of supply chain disruption. Automation has reduced suppliers’ DSO by five days or more, boosting their liquidity.

Improved Productivity

With paper, most companies process about 11,000 invoices per full-time AP employee. With Ariba, you can see that number jump to more than 45,000.

Line-Item Level Matching

Standard scanning and OCR solutions extract only invoice data at the header level. Ariba extracts data at the line level, with close to 100 percent data accuracy.

Working Capital Optimization

Smart invoicing gives you greater control over payment timing, and opens the door to collaborative strategies for optimizing payables and receivables.

Global Invoicing & Compliance

The countries in which Ariba supports VAT compliance requirements comprise more than 90 percent of the world’s GDP.

To learn more about electronic invoicing and Ariba's solutions for better invoice management, review these datasheets.