Ariba On-Demand: 14s Ariba Network

New Features and Enhancements Preview for Buyers

We are pleased to announce that the 14s Ariba Network release is planned for deployment in the June/July 2015 timeframe*, focusing on features for Procurement and Ariba Network solutions.

In support of SAP’s "Run Simple" promise to make business commerce easier and more transparent, the 14s Ariba Network release introduces capabilities that remove system complexity and provide unparalleled collaboration between buyers and suppliers. This release delivers simpler and smarter business processes, enhances payment capabilities, and extends global compliance with new tax invoicing rules for Mexico, Chile, Colombia, Brazil, and France.  

Enhancements that help our customers run at their best fall into the following areas:

  • Business Collaboration: Expanded supplier coverage for spot quotes and new collaboration capabilities for direct materials management via scheduling agreement releases
  • Order, Invoice, and Payment Innovation: Additional business rules for orders and invoices to extend buyer-specified compliance support and new features that simplify the creation and processing of services invoices. Invoices can now be created directly from goods receipt and advance ship notices.
  • Globalization: New business rules to support tax invoicing requirements in Mexico, Chile, Colombia, Brazil, and France to drive comprehensive compliance.

 

Get Hands-on Experience through the Early Access Program

To effectively prepare for this release, you're encouraged to apply for and participate in Ariba's Early Access Program. Through this program you have access to a non-production, pre-release site where you can explore the planned new features, functions, and process improvements. (Some features may not be available on the Early Access site or may not be available to you based on your solution subscription.)

Please apply for the Early Access Program through Ariba Connect. Once you log in, click on the Early Access tab to learn more. You can submit any questions via the Early Access Program Service Request form available at the bottom of the Early Access tab.

To see what's planned for the 14s Ariba Network release, click on a link:


* This information reflects the status of Ariba's planning as of February 2015 and the features and release schedule discussed are subject to change at any time without notice.  Ariba assumes no responsibility for errors or omissions and nothing in this web page should be construed to represent any commitment by Ariba to include any specific new features in any version of the Ariba solutions.

 

Planned New Features of the 14s Ariba Network Release

Order and Invoice Capabilities

Feature

Description

Increased Document Size Support

The Ariba Network supports the transmission and use of documents up to 40 MB in size.

Enhanced Purchase Order Business Rules

Ariba Network business rules for purchase orders have been enhanced in the purchase order creation process. New rules include buyer-required rejection reason, consignment items indicator, lump-sum contract items, block order confirmation flag, and fully confirmed line items before adding them to other documents. 

Order Task Reminders

Ariba Network buyers can enable a rule that causes the Ariba Network to send automatic reminders to suppliers about orders that have not been confirmed after a specified number of days. At the beginning of each week, the Ariba Network sends the buyer a CSV report of unconfirmed orders that have generated notifications within the last 30 days.

PDF Order Generation

Ariba Network buyers and suppliers can now download POs and change orders in PDF format and store them for auditing purposes.

Enhanced Invoice Rules Configuration

Enhancements to the Ariba Network invoice business rules allow buyers to restrict invoice creation with a future date, display supplier part number extension in the invoice UI, allow suppliers to change a part number extension, and flip allowance and charge values to an invoice even if the rule is disabled.

Multi-Level PO-Flip

The Ariba Network enables suppliers to flip a service order with item groups into a service invoice without first creating a service sheet. This is an important feature for suppliers that handle service sheets outside of the Ariba Network. The invoice flipped from the service order maintains the same hierarchy shown in the order.

Multi-Document PO-Flip

The Ariba Network allows suppliers to create invoices from information on goods receipts and advance ship notices, similar to a PO-Flip.

Automatic Generation of Service Sheets
for Suppliers

Simplifies processing for suppliers that use their billing process to complete service sheets by automatically generating a service sheet prior to the full invoice submission

Multi-Level Hierarchy Support -
Services Invoicing

This feature allows buyers to send service sheet-related purchase orders with a service hierarchy to reflect the logical grouping of supplier tasks in the ERP’s definition of the service. Suppliers may view this hierarchy on purchase orders, order confirmations, service sheets, and invoices. If the buyer allows the addition of unplanned items on the service sheet, suppliers may add these items within the appropriate grouping of activities.

Consolidated View of Material and Service Line Items on Invoices

This feature provisions invoices to have a single table for material and service line items. The line items table maintains the same sequence and hierarchy as the purchase order. Previously, the invoice had separate tables for material and service lines which made it difficult to match items on the invoice with items on the purchase order.

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AribaPay

Feature

Description

Stop Payment

This feature automates payment cancellation requests.

Daily Balance Report

This feature provides a balance summary report on daily AribaPay transactions.

Tax Withholding

This feature allows buyers to include withholding taxes with AribaPay payments.

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Simplifying Usability

Feature

Description

Enhanced Buyer Profiles and Profile
Change Notifications

This feature enables buyers to better share their business requirements with their trading partners. Enhancements include an extended buyer company profile and the ability to share buy-side requirements, business rules, and master data such as ship-to and bill-to addresses with their suppliers. Additionally, suppliers can be notified when a buyer’s business requirements change.

Password Reset Enhancements

The password reset enhancements increase the password expiration limit from 90 days to 5 years (1,826 days) for users who do not have access to another user’s credit card or PCard data. They also include updates to the list of secret questions and introduce case and white space insensitivity for answers to those questions.

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Globalization Support

Feature

Description

Enhancements to Support
European Invoicing

This feature provides enhancements related to specific European invoice requirements, including:

  • New types of charges on line and header level
  • Enhanced functionality for adding allowances and charges
  • Display of compound charges and allowances calculation
  • Support for French parafiscal taxes
  • Support for invoices payable to a factoring service
  • Support for item groups in non-PO invoices

Enhanced Rules for European Tax Invoicing

This feature modifies existing business rules and adds ones for invoice processing in order to support European Tax Invoice requirements.

Tax Invoicing for Mexico

Ariba Network suppliers in Mexico can integrate directly with an accredited electronic invoicing service provider to submit stamped CFDI invoices to Ariba Network buyers.

Tax Invoicing for Services in Brazil

The Ariba Network supports electronic service invoicing (NFS-e) in the São Paulo municipality of Brazil. Service invoices are regulated at the municipality level in Brazil.  Ariba partners with a third-party service provider (TrustWeaver) to enable suppliers to record their transactions relating to delivery of services with the municipality. The transaction procedure includes digital signing, submission, and cancellation of service invoices in the municipality systems.

Tax Invoicing for Chile

The Ariba Network provides functionality in support of e-invoicing standards specified by the Chilean tax authority (Servicio de Impuestos Internos, or SII).

Tax Invoicing for Colombia

The Ariba Network supports tax invoicing according to e-invoicing standards specified by the Colombian tax authority (National Tax and Customs Direction, or DIAN).

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Collaboration Capabilities

Feature

Description

Ariba Spot Quote Category-Specific Supplier Invitation

This feature enables buyers to reach beyond their ERP-specific supplier base to other Network suppliers that may provide the specific category of goods or services requested via Spot Quote.

Ship Notice Due Lists

This feature enables suppliers to organize and prioritize shipments and create advance shipment notifications, based on due dates. In addition, suppliers can create consolidated ship notices from multiple purchase orders.

Direct Material Fields for Order and
Invoice Collaboration

This feature provides usability improvements to further support direct materials processing with fields now visible and editable in the seller user interface in the Ariba Network.  The new fields appear in purchase orders, ship notices, invoices, and goods receipt notifications.

Scheduling Agreement Releases

This feature allows buyers to collaborate on scheduling agreement releases with suppliers using the Ariba Network User Interface. Buyers can periodically communicate releases to their suppliers, and these suppliers can create ship notices for materials requested from the scheduling agreement releases.

SAP Supply Network
Collaboration Integration

Integration with the SAP Supply Network Collaboration product enhances the Ariba Network with specialized and complex supply chain management business functions, offering a 360 degree view of the supply chain.

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For more details, please contact your Customer Engagement Executive.