Automate your procure-to-pay process for speed and agility
SAP Ariba Buying and Invoicing – a best-in-class procure-to-pay software solution – automates your entire purchasing life cycle and gives users one place to search for indirect goods and services. From managing catalogs, requisitions, and POs to receiving goods and paying invoices, you can deliver to your organization:
- An enhanced user experience – With guided buying that’s as comfortable as online personal shopping; service entry sheets that really are user-friendly; and customized language, currency, and dashboard settings that help users do their jobs better.
- Improved visibility and control – Integrating the procure-to-pay process end-to-end with SAP Business Network gives you greater insight through comprehensive spend analysis, workflow, and reporting, even when operating multiple ERP systems. Managing team members, documents, tasks, messaging, approvals, sub-projects, and transactions is more efficient and effective, too.
- Stronger compliance, more cost savings – Your procurement policies are built into the guided buying process, and budget checks can be done during the shopping and approval process, to help you realize sustainable savings. And with the spot buy capability, you can more easily manage spending on non-sourced goods, those one-off or emergency purchases that can be so hard to control.
- Greater efficiency and productivity – Ridding yourself of paper-heavy processes through automation, you can minimize errors, speed up approvals, and free up team members to focus on more strategic activities.
Outstanding Procure-to-Pay Software Features
Taxes support
Reduce invoice exceptions by configuring your procure-to-pay software solution to add and validate taxes and charges on requisitions, purchase orders, invoices, and invoice reconciliations.
Extensibility
With APIs you can extend the functionality of your procure-to-pay solution to include ERP or accounting systems in request processing. And SAP Ariba Cloud Integration Gateway makes it easy to integrate with SAP S/4HANA Cloud.
Forms builder
Use this fast and flexible functionality to build forms easily and enhance your procurement processes without needing help from your IT team or SAP Ariba.
Intelligent configuration manager
A centralized location provides greater version control and flexibility when testing and approving all solution configuration updates before rolling them out to production.
Multi-ERP ready
Integrate multiple SAP Ariba sites to allow enterprise-wide data to be shared throughout the organization – while site-specific and transactional data remains separate.
Multi business-unit support
Track spend by business unit, department, or purchasing organization. Spend data and content can be mapped to individual business units while company-wide purchasing parameters can be shared across business units.
SAP Ariba Procure-to-Pay Software Capabilities
When you use SAP Ariba Buying and Invoicing for procure to pay, you can employ innovative capabilities and services for a seamless procurement process.
Guided Buying
Guided buying delivers a simple experience for purchasing goods and services. It guides employees to use preferred suppliers, processes, and policies, resulting in happy employees and compliant spend.
Guided Buying
Spot Buy Capability
Spot buy delivers a cost-saving, single source for indirect goods, simplifying those one-off or emergency purchases that have always been too costly and time-consuming to source.
Spot Buy Capability
SAP Ariba Procurement Mobile App
Stay connected with your business to make timely and effective decisions on-the-go. With the SAP Ariba Procurement mobile app, you can review and approve requisitions anytime, anywhere.
SAP Ariba Procurement Mobile AppSuccess Stories
Related Resources
Frequently Asked Questions
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What is procure to pay (P2P)?
Procure to pay is the process that integrates purchasing and accounts payable systems. It is part of the wider procurement management process and involves four key stages: selecting goods and services, enforcing compliance and order, receiving and reconciliation, and invoicing and payment.
Digitalizing your procure-to-pay process with procure-to-pay software can strengthen compliance and control among vendors, contracts, regulations, buyers, and accounts payable. Procure-to-pay solutions help you automate processes so you can buy from preferred suppliers at negotiated prices without manual paperwork. This helps you actively control and improve global spend, reduce manual errors, streamline catalog maintenance, and speed up approval of new suppliers.
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What is Ariba buying and invoicing?
Ariba buying and invoicing is a software-as-a-service solution called SAP Ariba Buying and Invoicing. It provides ease of use, compliance, and flexibility throughout the procure-to-pay process. From small, growing companies to large enterprises, this procure-to-pay software helps organizations streamline catalog maintenance, simplify commerce, and efficiently manage workflows for procure to pay.
Intuitive tools provide users with straightforward ways to search for goods and services. Meanwhile, guided buying functionality, preconfigured approval workflows, budget checks, and contract management capabilities help ensure compliant spend.
The procure-to-pay solution also enables the creation and validation of invoices from buyers, suppliers, and third parties. Based on user-defined business rules, invoices are systematically matched against POs, contracts, and receipts with invalid invoices sent back to suppliers. After validation, the procure-to-pay solution begins exception handling and workflow approval, which includes automatic escalation and delegation to help ensure that invoices are processed quickly and effectively. After final approval, invoices can be directly linked to your integrated payment process.
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Is procure to pay the same as accounts payable?
Procure to pay is not the same as accounts payable. Procure to pay is the end-to-end process that enables procurement and accounts payable teams to buy and then pay vendors for goods or services. Organizations often use procure-to-pay software to digitalize and automate key procure-to-pay activities while guiding buyers to comply with procurement rules. The invoice management and payment steps of the procure-to-pay process are handled by the accounts payable team.